Organize tasks

Tasks work best when the next action, owner, and current state are obvious. Kato keeps those details close to the meetings and records that created the work.

Create a useful task

Give the task a short, action-oriented title. Then add:

• An assignee who owns the next step.
• A status that reflects what is actually happening.
• A due date when timing matters.
• A priority when the task competes with other work.
• A linked record or meeting when someone will need the surrounding context.

Use statuses consistently

Keep the workflow small enough that everyone understands it. A simple Todo → In progress → Completed flow is often enough to start.

Add a blocked or review status only when the team has a clear agreement about what it means and who should act next.

Review work as a team

Use list or board views depending on the question you are asking. Lists are useful for scanning detail; boards make flow and bottlenecks easier to see.

Review overdue and blocked work regularly rather than relying on task creation alone.